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Required Documentation for Suppliers
*In order to receive electronic payments from McGraw Hill, all suppliers are required to provide proper supporting documentation (i.e., tax documentation in accordance with regional requirements outlined above, along with banking documentation [e.g., bank account verification letter, bank statement, cancelled cheque]). Bank account verification letters must be on bank letterhead and signed by a bank official. All account details, for both domestic and international payments, should be present (i.e., name and address of the bank, name of account holder(s), account number, routing information), and the account holder(s) name must match the information previously provided to McGraw Hill. Failure to comply may result in processing delays.*
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COUNTRY |
DOCUMENTATION REQUIRED |
INDIVIDUALS |
COMPANIES |
IF APPLICABLE |
|---|---|---|---|---|
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Australia |
Australian Business Number (ABN) |
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Australia |
Australian Taxation Office Statement by Supplier Form (if no ABN provided) |
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China |
Business License |
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Colombia |
Bank Certification |
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Colombia |
Certificate of Existence and Legal Representation |
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Colombia |
Commercial References |
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Colombia |
Identification Document |
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Colombia |
Last Financial Statement |
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Colombia |
Tax Registry Form (RUT) |
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Hong Kong |
Business Registration Certificate |
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Hong Kong |
Hong Kong Identity Card (officially HKIC, commonly HKID) / Valid Driving license |
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India |
Banking Information |
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India |
Cancelled Cheque |
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India |
GST Registration Certificate |
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India |
Low Tax Deduction Certificate |
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India |
MSME Certificate |
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India |
Permanent Account Number (PAN) |
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Italy |
Date & Place of Birth |
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Japan |
Individual Number Card (My Number Card) / Valid Driving license |
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Japan |
The Corporate Certificate |
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Korea |
Business Registration Certificate or Certified Copy of the Corporate Registry |
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Korea |
Resident Card with Resident Registration Number (RRN) |
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Malaysia |
Malaysia Certificate of Incorporation |
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Malaysia |
Malaysian Identity Card (IC) / Valid Driving License |
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Mexico |
Opinion on Compliance with Tax Obligations (Federal Tax Code, Article 32-D) |
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Mexico |
Articles of Incorporation |
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Mexico |
Bank Statement |
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Mexico |
Curriculum Vitae (CV) |
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Mexico |
Federal Taxpayers Registry (RFC) |
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Mexico |
Income Assimilated to Salaries |
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Mexico |
Power of Attorney |
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Mexico |
Privacy Notice |
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Mexico |
Proof of Residency |
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Mexico |
Signed Copy of Contract |
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Mexico |
Tax Residency Certificate (TRC) |
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Singapore |
Accounting and Corporate Regulatory Authority (ACRA) Business Profile (dated within the last 3 months) |
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Singapore |
National Registration Identity Card (NRIC) or Qualified Driving License (QDL) |
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Spain |
Registration of Economic Activity |
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Spain |
Social Security Payments Certificate |
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Spain |
Tax Certificates |
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Spain |
Updated Employment History Report (Vida Laboral) |
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Taiwan |
Bank Passbook Cover (only if located in Taiwan) |
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Taiwan |
Business Registration Profile |
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Taiwan |
CBC Code (if payment to be remitted in currency other than TWD) |
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Taiwan |
Date of birth (if non-Taiwan resident & individual) |
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Taiwan |
Labor Union registration information (only if located in Taiwan) |
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Taiwan |
National Identification Card or Taiwan Passport |
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Thailand |
Company Tax ID Card and Registration Number |
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Thailand |
Department of Business Development (DBD) Profile |
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Thailand |
Thai National Identification Card (Thai ID Card) |
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Thailand |
VAT Certificate (Form Phor. Phor. 20) |
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United Kingdom |
Bank Account Verification* |
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United States (including Puerto Rico) |
Bank Account Verification Letter or Cancelled Cheque |
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United States (including Puerto Rico) |
Form W-8BEN (Foreign Persons - Individual)2 |
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United States (including Puerto Rico) |
Form W-8BEN-E (Foreign Persons - Entity)2 |
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United States (including Puerto Rico) |
Form W-9 (U.S. Persons)1 |
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1U.S. Persons are defined as any of the following:
- A citizen or resident of the United States
- A domestic partnership
- A domestic corporation
- Any estate other than a foreign estate
- Any trust if:
- A court within the United States is able to exercise primary supervision over the administration of the trust, and
- One or more United States persons have the authority to control all substantial decisions of the trust
- Any other person that is not a foreign person.
2 Foreign Persons are defined as any of the following:
- Nonresident alien individual
- Foreign corporation
- Foreign partnership
- Foreign trust
- A foreign estate
- Any other person that is not a U.S. person