Organization Administrator User Guide for Auto-Rostering Districts
Review the organization admin user guide for SSO auto-rostering districts.
This article applies to districts that use the SSO and Auto-Rostering Access and Direct Login and Auto-Rostering Services.
SSO applies to districts that use an SSO portal, district website, or Learning Management System (LMS) to access McGraw Hill digital programs, and Direct Login means that teachers, students, and administrators log in at my.mheducation.com. Auto-Rostering means that account creation, class setup, and roster management are automated through a process handled by your district.
Not sure which Access Service your district uses? Click here to learn more about the four Access Services that we support.
Organization Administrators manage the implementation of McGraw Hill digital programs for their school(s) or district. They have access to user and class management tools, product licenses, and usage data. They are also responsible for setting up access for other administrators and teachers in their school or district.
This user guide is for Organization Administrators in Auto-Rostering districts. If you are unsure of your district’s Access Service, read the Access Service Descriptions for more information.
Article Contents
Initial Organization Administrator
Acquire an Administrator Account
Log in to Administrator Account
Adding New Admins to OneRoster® Files
Teacher Accounts for "Non-Teachers"
New for the 2025-26 School Year!
- Access to the legacy Usage and Performance Reports will be removed on July 15, 2025. Administrators will want to use the new and updated reports located under the Administrator Dashboard.
- Administrators can now export learner-level data directly from the Activity and Standards reports in the Administrator Dashboard. For more information, refer to the Admin Tools - Administrator Dashboard article.
- When creating a Wonders District Planner, Curriculum Administrators are now able to enter an expiration date so that the planner automatically deactivates at the end of the school year. This helps prevent complications when the new year starts and teachers create their Wonders classes using the District Planner. Refer to the Wonders/Maravillas - District Planner Manager article for more information.
- In the McGraw Hill Plus reports, Administrators can now access aggregated views across classes, enabling streamlined decision-making and deeper insights. For more information, refer to the McGraw Hill Plus™ Admin Reports article.
- Teachers now have all their online content available through the same teacher landing page. Refer to the teacher resources on our Digital Technical Support self-help page for more information.
- Administrators and teachers now have a more streamlined view for ALEKS. This version can be accessed by clicking on the Go to New ALEKS link at the top-right after launching into the ALEKS program.
Administrator Types
There are three administrator types, each with access to specific tools and types of data. An administrator can have one or more admin types enabled for their account.
For example, if an administrator needs access to both usage data and assessments their account can have both the Reporting and Curriculum roles. Administrator accounts can be attached to a district or to specific schools.
You can enable additional role types for existing teacher and administrator accounts sent in your roster data. If you need to manually add new administrators to your organization, be sure to enable the correct role type(s) for their accounts so they have access to the appropriate Admin Tools.
- Organization Administrator – Organization Administrators manage access for all teachers, students, and other administrator roles. They also manage class rosters and products, including licenses for their affiliated organizations.
- The majority of the roster data is managed by Access Manager for Auto-Rostering districts. Although, users, classes, and rostering students that are not included in the roster data are managed manually using our Admin Tools. Teachers can also manage manually create classes. User accounts that are included in the roster files cannot be edited using the Admin Tools with two exceptions:
- You can add and edit teacher and administrator roles.
- You can manually update staff passwords. However, if your roster files include passwords, the file will update the password the next time your roster files are processed.
- The majority of the roster data is managed by Access Manager for Auto-Rostering districts. Although, users, classes, and rostering students that are not included in the roster data are managed manually using our Admin Tools. Teachers can also manage manually create classes. User accounts that are included in the roster files cannot be edited using the Admin Tools with two exceptions:
- Reporting Administrator – Reporting Administrators can view and export usage and performance data for all of their affiliated organizations.
- Refer to the Reporting Administrator User Guide for more information.
- Curriculum Administrator – Curriculum Administrators can create assessments and share assessments with teachers in the schools they manage.
- Refer to the Curriculum Administrator - District Bank Management Resources and Curriculum Administrator - Custom Assessment Resources for more information.
- Refer to the eAssessment - Create & Edit Tests (Admins) and StudySync - Assessment Management for Admins articles for additional information about eAssessment and StudySync assessments.
The chart below identifies key administrator tasks and which type of administrator completes each task. These tools are conveniently accessible from one central location in the Admin Tools.
Initial Organization Administrator
McGraw Hill identifies an initial Organization Administrator when your district purchases their first K-12 digital program. The Organization Administrator receives an email with their username, login instructions, and information to help them get started. The admin account sits at the district level, which enables them to create additional administrator accounts affiliated with the district or one or more schools.
Refer to the Create Administrator Accounts article for more information.
Acquire an Administrator Account
If you need an administrator account at the district level, or access to multiple schools, you will need to reach out to your district’s Organization Administrator to have an account created for you or for them to add the appropriate admin role to your existing account. If you only need administrator access to a specific school, an Organization Administrator assigned to that school can create an account for you or add the appropriate admin role to your existing account.
If you are unable to locate an Organization Administrator in your district, contact our K-12 Technical Support team for further assistance.
Log in to Administrator Account
Administrators SSO or log in directly to my.mheducation.com to access their Admin Tools. If you serve dual roles as an administrator and a teacher, you will land in your teacher account.
Refer to the How to Access Roles, Organizations, and Profile Settings article for steps on access your different assigned roles and organizations.
Organization Administrator Tasks
The following includes a brief explanation of each Organization Administrator task with links to support articles that provide additional information.
Manage Users
This is the default view for Organization Administrators. From here, you can view and export the list of students, teachers, and administrators affiliated with your organization.
The accounts managed by your roster data display a lock icon to the left of the user’s name. Although, you can add and edit roles for both teacher and administrator accounts as well as manually update staff passwords. Be aware that if your roster files include passwords, the file will update the password the next time your roster files are processed.
You also have the option to manually create user accounts. You must manage these accounts manually since they are not updated by your roster data. We do recommend that you include all user accounts on your roster data, but some situations warrant manually creating user accounts. Refer to the Manage User Accounts and Create Administrator Accounts articles to learn more.
Adding New Administrators to OneRoster® Files
Now that we have more than one type of administrator account, we apply a default staff role to new users on the OneRoster® data that have the administrator role. Those assigned this default staff role can log in, but they have no permissions until an Organization Administrator adds either the teacher or administrator role to the user’s account. When a user with the staff role logs in, they will see the message, “Additional Account Setup Required.” Refer to the Add Roles to an Existing User article to learn more.
Your district may want to change the default setting for new administrators added to your roster data. For example, you may want all new administrators to be assigned the Organization Administrator role type. To change this setting, contact the Integration Support team via phone: 855-315-6417, email: integrationsupport@mheducation.com, or live chat (through Access Manager).
Teacher Accounts for "Non-Teachers"
Sometimes staff, such as principals and curriculum coaches, need access to teacher content. For staff that are not sent in the roster data or were not established when your integration was set up, you can either create an account for them, or they can self-register as a teacher with a teacher registration code. Refer to the Locate Teacher Registration Code article to learn more.
If you need assistance with setting up the appropriate process that your non-teachers will follow to gain access to teacher content, or if you need to determine what process is already established, contact our Integration Support team by email: integrationsupport@mheducation.com or phone: 855-315-6417.
View Organizations
View a list of all districts and schools affiliated with your purchasing account. You can also access the teacher registration code on this page. Teachers who use an SSO portal or launch point for the district should not self-register. Refer to the View Organizations article to learn more.
Manage Class Rosters
View a list of all classes and rosters affiliated with your organization. The list of classes includes those created by your roster data and all manually created classes. Auto-rostered classes will have a lock next to them and are not editable. Classes that are not created through your roster data will need to be updated manually. Refer to the Admin Tools - Edit Class Rosters article to learn more.
Access Manager
Access Manager enables district-level Organization Administrators to view and manage the district’s roster data that is sent to us via API or SFTP. If you are a district-level Organization Administrator, you can also upload your district’s roster data on Access Manager and manually assign content. Refer to the Access Manager Overview article to learn more.
Manage Products
View a list of products available to your organization and the master codes associated with each product. You can also see the number of licenses available and consumed for each product. Refer to the Admin Tools - Manage Products article to learn more.
Manage Library
Organization Administrators can easily configure the library for ConnectED products directly from the Admin Tools. Refer to the Admin Tools - Manage Library article to learn more.
Administrator Dashboard
The Administrator Dashboard report page is available Organization and Reporting Administrators that includes access to Usage, Standards, and Activity reports. These reports are an updated and more accessible version of the legacy Usage and Performance Reports. Refer to the Admin Tools - Administrator Dashboard article to learn more.
Manage Assessment Banks
Curriculum Administrators can curate customized assessments, questions, and passage banks for specific products. These banks can be shared with teachers within the organization so they can use the assessments from the custom banks in their classes. Refer to the Curriculum Administrator - District Bank Management Resources and Curriculum Administrator - Custom Assessment Resources for more information.
My Tools
Organization Administrators can create custom links which serve as a launch point to their administrator account for other programs, such as StudySync and ALEKS. Depending on which programs your district has purchased, some tools will be turned on by default. Refer to the Admin Tools - My Tools to learn more.
Product Specific Access
For Wonders and Maravillas products, Curriculum Administrators can create and share District Planners. For more information, refer to the Wonders/Maravillas - District Planner Manager article.
For ALEKS and ALEKS Adventure, a district or school administrator can create Master Templates to set up multiple classes with the same ALEKS Course Product. For more information on the process, refer to the ALEKS - Master Template Resources to learn more.
Next Steps
- Watch the Back-to-School Administrator Orientation Video
- As you begin your school year, we recommend reviewing the Manage Products page to make sure you have enough licenses to meet your expected enrollment for the new school year. If you need to purchase additional licenses, contact your sales representative.
- Check out the Access Manager Overview page to learn what’s new for Back-to-School 2025, and continue to check back at this page for future Access Manager updates.
Teacher Resources
Teachers can use the guides and videos below if they need to complete set up tasks manually. For example, teachers may have classes using programs that are not included in the roster data. For this situation, teachers would need to manually create classes and add students to the class roster. Sometimes staff, such as administrators or curriculum coaches, are not included in the roster data, but they need access to teacher content. For this situation, an Organization Administrator may provide them a teacher account, or they can self-register as a teacher. They will then be able to redeem program content on one or both platforms manually.
- Getting Started for Teachers in Auto-Rostering Districts
- Back-to-School Teacher Orientation Video for Auto-Rostering Districts
Additional Help
Contact the Integration Support team via phone: 855-315-6417, email: integrationsupport@mheducation.com, or live chat (through Access Manager). Find additional help documents as well on the Digital Technical Support self-service site.