Create Individual Teacher and Student Accounts

This article walks administrators through how to create individual teacher and student accounts.

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For both Auto-Rostering and Manual Rostering districts, there may be times where Organization Administrators need to create individual teacher or student accounts via Admin Tools instead of using Import Users/Rosters or the district's automated roster data.

If you're unsure which Access Service applies to your district, refer to the Access Service Descriptions article for more information.

Auto-Rostering Districts: Creating a user can cause errors if you plan to send the user in the roster data at any point. It is best practice to create users via the roster data when possible, but if there are circumstances that do not allow a specific user to be sent, this method is an alternative.

Article Contents

Create an Individual Student Account

Create an Individual Teacher Account

Create an Individual Student Account

1. SSO or log in to your Organization Administrator account.

If you serve dual roles as an administrator and a teacher, you will land in your teacher account upon logging in. Switch to your administrator role to access the Manage Users page.

Once you’ve accessed your administrator role, you will land directly on the Students tab of the Manage Users page.

2. Click the Create Student button.

3. Enter a First Name.

4. Enter a Last Name.

5. Select the School(s).

6. Enter a Student ID. This must be unique to your school and/or district.

All other fields can be completed, if desired. 

A. If you want the system to autogenerate a username and password, you can leave those fields blank. However, we recommend completing those fields so you can provide the student with their login.

Refer to the Password Policy article for more information about password requirements.

7. Click the Save button.

Create an Individual Teacher Account

1. SSO or log in to your Organization Administrator account.

If you serve dual roles as an administrator and a teacher, you will land in your teacher account upon logging in. Switch to your administrator role to access the Manage Users page.

2. Click the Staff tab.

3. Click the Create Staff button.

4. Enter a First Name.

5. Enter a Last Name.

6. Enter an Email Address. This must be an email address that is not associated with any other user account.

A. If you do not input a username and password for the teacher’s account, one will be automatically generated for them.

If entering a password, refer to the Password Policy article for more information about password requirements.

B. We recommend checking the Send user an email notification that this account has been created.

7. Select the Role.

8. Select the Organization(s).

C. If you are creating an administrator account, you will be required to select at least one Role Type for the user. Refer to the Create Administrator Accounts and Add Roles article to learn more.

10. Enter a Staff ID. This is an alphanumeric ID that must be unique to your school and/or district.

D. Click the Add Role(s) link to add additional roles to the user account. Ex: If the user needs teacher and administrator access.

11. Click the Create button.

For more information on managing user accounts within Admin Tools, refer to the Manage User Accounts article.

Teachers and students are also able to create their own accounts using district and class codes:
Create a Teacher Account
Create a Student Account