Organization Administrator User Guide for Manual Rostering Districts

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2026-03-24T18:33:25.748-03:00

Organization Administrators manage the implementation of McGraw Hill digital programs for their school(s) or district/organization. They have access to user and class management tools, product licenses, and usage data. They are also responsible for setting up access for other administrators, teachers, and sometimes students, in their school or district. This user guide is for Organization Administrators in Manual Rostering districts. If you are unsure of your district’s Access Service, read the Access Service Descriptions article for more information.   Article Contents Administrator Types Initial Organization Administrator Acquire an Administrator Account Log in to Administrator Account Administrator Tasks View Organizations Manage Users Manage Class Rosters Import Users/Rosters Manage Products Manage Library Administrator Dashboard Manage Assessment Banks My Tools Product Specific Access Next Steps Teacher Resources Additional Help   Administrator Types There are three administrator types, each with access to specific tools and types of data. An administrator can have one or more admin types enabled for their account. For example, if an administrator needs access to both usage data and assessments their account can have both the Reporting and Curriculum roles. Administrator accounts can be attached to a district or to specific schools. When adding new administrators to your organization, be sure to enable the correct role type(s) for their accounts so they have access to the appropriate administrator tools. You can also enable additional role types for existing administrator accounts. Organization Administrator – Organization Administrators manage access for all teachers, students, and other administrator roles. They also manage class rosters and products, including licenses for their affiliated organizations. Reporting Administrator – Reporting Administrators can view and export usage and performance data for all of their affiliated organizations. Refer to the Reporting Administrator User Guide for more information. Curriculum Administrator – Curriculum Administrators can create and share assessments with teachers in the schools they manage. Refer to the Curriculum Administrator District Bank Management Resources and Curriculum Administrator Custom Assessment Resources articles for more information. Refer to the Create and Edit eAssessment Tests as an Administrator and StudySync Administrator Assessment Management articles for additional information about eAssessment and StudySync assessments. The chart below identifies key administrator tasks, and which type of administrator completes each task. These tools are conveniently accessible from one central location in the administrator tools. Administrator Tasks Organization Administrators Reporting Administrators Curriculum Administrators Manage users, Classes & Rosters X     View Organizations X     Manage Products X     Manage the ConnectED Library X     View Usage Reports X X   View Performance Reports X X   View Personalized Learning Reports   X   Manage Assessment Banks     X Create Links on My Tools X     View Links on My Tools X X X   Initial Organization Administrator McGraw Hill identifies an initial Organization Administrator when your district purchases their first PreK-12 digital program and will receive an email with their username, login instructions, and information to help them get started. The admin account sits at the district level, which enables them to create additional administrator accounts affiliated with the district or one or more schools. Refer to the Create McGraw Hill Administrator Accounts article for more information.   Acquire an Administrator Account If you need an administrator account at the district level, or access to multiple schools, you will need to reach out to your district’s Organization Administrator to have an account created for you or for them to add the appropriate administrator role to your existing account. If you only need administrator access to a specific school, an Organization Administrator assigned to that school can create an account for you or add the appropriate administrator role to your existing account. If you are unable to locate an Organization Administrator in your district, contact our PreK-12 Technical Support team for further assistance.   Log in to Administrator Account Administrators SSO or log in directly to my.mheducation.com to access their administrator account. If you serve dual roles as an administrator and a teacher, you will land in your teacher account. Refer to the Access Assigned Roles, View Organizations, and Change Profile Settings article for steps on accessing your assigned roles and organizations.   Organization Administrator Tasks The following includes a brief explanation of each Organization Administrator task with links to support articles that provide additional information.   View Organizations View a list of all districts and schools affiliated with your purchasing account. Refer to the View Organizations article to learn more.   Manage Users This is the default view for Organization Administrators. From here, you can view and export lists of students, teachers, and administrators affiliated with your organization. You can also create new and modify existing individual and staff accounts. Refer to the Manage User Accounts article to learn more. Teachers also have the option of creating their own accounts using the teacher registration code. Teachers who use an SSO portal or launch point should not self-register. Refer to the Locate Teacher Registration Code article for more information on self-registering.   Manage Class Rosters Organization Administrators have the ability to view lists of classes affliated with their assigned schools and their respective rosters. From the Manage Class Rosters page, administrators can add or remove students and co-teachers from classes, as well as archive those classes. Refer to the Edit Class Rosters as an Administrator article to learn more. For SSO districts, some students may need to enter a class code the first time they sign into their McGraw Hill account. Teachers can refer to the Locating the Class Code article for steps on finding the class code to provide to their students.   Import Users, Classes, and Rosters Organization Administrators can import new and update existing students, teachers, classes, and rosters directly from the administrator tools. For more information on the import process, refer to the articles listed on the Administrator Import Users/Rosters Resources article. Districts that use an SSO portal for user creation should not use this tool to create new users, however, they can use it to update student and teacher information.   Manage Products and Licenses View a list of products available to your organization, along with their associated master codes. This is also where you can find the resource codes for select programs that may be needed, such as for ALEKS, ALEKS Adventure, and Redbird. The number of licenses available and consumed for each product, and the start and end dates for those licenses, are viewable as well. Refer to the Manage Purchased McGraw Hill Products article for more information.   Manage ConnectED Product Library Teachers can redeem content using master codes provided by an administrator, or they can self-select ConnectED products from the product library. Allowing access to the program Library is the easiest form of distribution for those that need to manually create classes on their teacher accounts. If you decide to have teachers self-select content from the Library, you will need to first set up access from Manage Library page in your administrator tools. For more information, refer to the Manage the ConnectED Product Library article.   Administrator Reports The Administrator Dashboard report page is available to Organization and Reporting Administrators and includes access to Usage and Standards and Activity Performance reports. All programs that use McGraw Hill Assess - which includes most Open Learning and select ConnectED programs - will be able to produce reports in the Administrator Dashboard. Programs such as StudySync, ALEKS, Achieve3000, and Actively Learn, or those that use eAssessment, will not be available in the reports as they do not use McGraw Hill Assess. Refer to the Access and Navigate the Administrator Dashboard article to learn more. Program specific administrator reports can be found by selecting the appropriate link below: eAssessment Administrator Reports ALEKS Adventure Administrator Reports ALEKS Administrator Reports Achieve3000 Literacy Administrator Reports Actively Learn Administrator Reports StudySync Administrator Reports   Manage Assessment Banks Curriculum Administrators can create, manage, and share assessment banks with teachers across their district for supported learning programs to ensure proper administrator reporting. They have access to the same assessment banks as teachers for each program taught at their schools, making it easy to customize assessments as needed. Refer to the Curriculum Administrator District Bank Management Resources and Curriculum Administrator Custom Assessment Resources for more information.   My Tools Links The My Tools feature allows administrators to create custom links which serve as a launch point to other McGraw Hill programs or third-party content providers. For districts that use ALEKS, Redbird, and StudySync® on the Open Learning Platform, links to the administrator role in these programs are automatically configured for you.  Only Organization Administrators can create My Tools links at the organization level, although they will be available to any type of administrator (Organization, Reporting, and Curriculum) on the My Tools page in their account. Access to links within My Tools depends on your own affiliations as an Organization Administrator. Links created by Organization Administrators at the district level will appear on the My Tools page for all administrators in the district. If an Organization Administrator affiliated with one or more schools creates a My Tools link, the link will only appear for administrators at those schools. Refer to the Using My Tools in the Administrator Tools article to learn more. Teachers also have the ability to create My Tools links at the class level. To learn how teachers create these links to share with students, see the Using My Tools on the McGraw Hill Platform article.   Product Specific Access For Wonders and Maravillas products, Curriculum Administrators can create and share District Planners with teachers to ensure uniform lesson planning across classes. For more information, refer to the Wonders/Maravillas District Planner Manager article. For ALEKS and ALEKS Adventure, a district or school administrator can create Master Templates to set up multiple classes with the same ALEKS Course Product. This saves time when adding and editing assignments, setting up resources, and more. For more information on the process, refer to the ALEKS Master Template Resources article.   Next Steps Watch the Back-to-School Administrator Orientation Video As you begin your school year, we recommend reviewing the Manage Products page to make sure you have enough licenses to meet your expected enrollment for the new school year. If you need to purchase additional licenses, contact your sales representative as soon as possible to get an order submitted so that you have access to the necessary programs in time for the new school year. Use the Administrator Import Users/Rosters process to add new students, teachers, classes, and rosters. Reminder, this feature should not be used by SSO districts to create new users that use a SSO portal or launch point.   Teacher Resources Teachers can perform certain set-up tasks, such a creating classes and student accounts, and rostering students to new and existing classes. You may decide that certain set-up tasks, such as creating and rostering classes, will be handled by teachers instead of administrators; listed below are some resources for teachers that walk them through setting up their classes for the new school year. Getting Started for Teachers in Manual Rostering Districts Guide Back-to-School Teacher Orientation Video Students/Rosters Import Process Resources Reminder for SSO districts, teachers and administrators should not manually create or use the import process to create new student accounts, they should follow the proper procedures for the district for student accounts to be set up. Although, depending on your SSO setup, students may need to enter a class code the first time they SSO into the McGraw Hill platform. Refer to the Locating the Class Code article to learn more.   Additional Help Find additional help documents as well on the PreK-12 Support Center site or contact the K-12 Technical Support team via phone, email, or live chat.