Organization Administrator User Guide for Manual Rostering Districts
Use the organization admin user guide for direct login managed rostering to manage access and users.
This article applies to Manual Rostering districts. Manual Rostering means that teachers manually redeem program content and roster their own classes.
SSO applies to districts that use an SSO portal, district website, or Learning Management System (LMS) to access McGraw Hill digital programs, and Direct Login means that teachers, students, and administrators log in at my.mheducation.com.
Not sure which Access Service your district uses? Click here to learn more about the four Access Services that we support.
Organization Administrators manage the implementation of McGraw Hill digital programs for their school(s) or district/organization. They have access to user and class management tools, product licenses, and usage data. They are also responsible for setting up access for other administrators, teachers, and sometimes students, in their school or district.
This user guide is for Organization Administrators in Manual Rostering districts. If you are unsure of your district’s Access Service, read the Access Service Descriptions for more information.
Article Contents
Initial Organization Administrator
Acquire an Administrator Account
Log in to Administrator Account
New for the 2025-26 School Year!
- Access to the legacy Usage and Performance Reports will be removed on July 15, 2025. Administrators will want to use the new and updated reports located under the Administrator Dashboard.
- Administrators can now export learner-level data directly from the Activity and Standards reports in the Administrator Dashboard. For more information, refer to the Admin Tools - Administrator Dashboard article.
- When creating a Wonders District Planner, Curriculum Administrators are now able to enter an expiration date so that the planner automatically deactivates at the end of the school year. This helps prevent complications when the new year starts and teachers create their Wonders classes using the District Planner. Refer to the Wonders/Maravillas - District Planner Manager article for more information.
- In the McGraw Hill Plus reports, Administrators can now access aggregated views across classes, enabling streamlined decision-making and deeper insights. For more information, refer to the McGraw Hill Plus™ Admin Reports article.
- Teachers now have all their online content available through the same teacher landing page. Refer to the teacher resources on our Digital Technical Support self-help page for more information.
- Administrators and teachers now have a more streamlined view for ALEKS. This version can be accessed by clicking on the Go to New ALEKS link at the top-right after launching into the ALEKS program.
Administrator Types
There are three administrator types, each with access to specific tools and types of data. An administrator can have one or more admin types enabled for their account.
For example, if an administrator needs access to both usage data and assessments their account can have both the Reporting and Curriculum roles. Administrator accounts can be attached to a district or to specific schools.
When adding new administrators to your organization, be sure to enable the correct role type(s) for their accounts so they have access to the appropriate Admin Tools. You can also enable additional role types for existing administrator accounts.
- Organization Administrator – Organization Administrators manage access for all teachers, students, and other administrator roles. They also manage class rosters and products, including licenses for their affiliated organizations.
- Reporting Administrator – Reporting Administrators can view and export usage and performance data for all of their affiliated organizations.
- Refer to the Reporting Administrator User Guide for more information.
- Curriculum Administrator – Curriculum Administrators can create assessments and share assessments with teachers in the schools they manage.
- Refer to the Curriculum Administrator - District Bank Management Resources and Curriculum Administrator - Custom Assessment Resources for more information.
- Refer to the eAssessment - Create & Edit Tests (Admins) and StudySync - Assessment Management for Admins articles for additional information about eAssessment and StudySync assessments.
The chart below identifies key administrator tasks and which type of administrator completes each task. These tools are conveniently accessible from one central location in the Admin Tools.
Initial Organization Administrator
McGraw Hill identifies an initial Organization Administrator when your district purchases their first K-12 digital program. The Organization Administrator receives an email with their username, login instructions, and information to help them get started. The admin account sits at the district level, which enables them to create additional administrator accounts affiliated with the district or one or more schools.
Refer to the Create Administrator Accounts article for more information.
Acquire an Administrator Account
If you need an administrator account at the district level, or access to multiple schools, you will need to reach out to your district’s Organization Administrator to have an account created for you or for them to add the appropriate admin role to your existing account. If you only need administrator access to a specific school, an Organization Administrator assigned to that school can create an account for you or add the appropriate admin role to your existing account.
If you are unable to locate an Organization Administrator in your district, contact our K-12 Technical Support team for further assistance.
Log in to Administrator Account
Administrators SSO or log in directly to my.mheducation.com to access their Admin Tools. If you serve dual roles as an administrator and a teacher, you will land in your teacher account.
Refer to the How to Access Roles, Organizations, and Profile Settings article for steps on access your different assigned roles and organizations.
Organization Administrator Tasks
The following includes a brief explanation of each Organization Administrator task with links to support articles that provide additional information.
View Organizations
View a list of all districts and schools affiliated with your purchasing account. Refer to the View Organizations article to learn more.
Manage Users
This is the default view for Organization Administrators. From here, you can view and export the list of students, teachers, and administrators affiliated with your organization. You can also create new and modify existing individual and staff accounts. Refer to the Manage User Accounts article to learn more.
On the Manage Users page, you can also locate the teacher Registration Code for your organization. This code allows teachers to register for an account at my.mheducation.com. Teachers who use a SSO portal or launch point should not self-register. Refer to the Locate Teacher Registration Code article to learn more.
Manage Class Rosters
View a list of classes affiliated with your school and their respective rosters. From the Manage Class Rosters page, you can add or remove students and teachers from classes as well as archive classes. Refer to the Admin Tools - Edit Class Rosters article to learn more.
For SSO districts, some students may need to enter a class code the first time they sign into their McGraw Hill account. Teachers can refer to the Locating the Class Code article for steps on finding the class code to provide to their students.
Import Users/Rosters
Organization Administrators can import students, teachers, and classes directly from the Admin Tools. They can also assign new or existing students and teachers to new or existing classes through the import process. For more information on the import process, refer to the articles listed on the Import Users/Rosters Resources page.
Districts that use an SSO portal for user creation should not use this tool to create new users, however, they can use it to update student and teacher information.
Manage Products
View a list of products available to your organization and the master codes associated with each product. You can also see the number of licenses available and consumed for each product. Refer to the Admin Tools - Manage Products article to learn more.
Manage Library
Organization Administrators can easily configure the library for ConnectED products directly from the Admin Tools. Refer to the Admin Tools - Manage Library article to learn more.
Administrator Dashboard
The Administrator Dashboard report page is available Organization and Reporting Administrators that includes access to Usage, Standards, and Activity reports. These reports are an updated and more accessible version of the legacy Usage and Performance Reports. Refer to the Admin Tools - Administrator Dashboard article to learn more.
Manage Assessment Banks
Curriculum Administrators can curate customized assessments, questions, and passage banks for specific products. These banks can be shared with teachers within the organization so they can use the assessments from the custom banks in their classes. Refer to the Curriculum Administrator - District Bank Management Resources and Curriculum Administrator - Custom Assessment Resources for more information.
My Tools
Organization Administrators can create custom links which serve as a launch point to their administrator account for other programs, such as StudySync and ALEKS. Depending on which programs your district has purchased, some tools will be turned on by default. Refer to the Admin Tools - My Tools to learn more.
Product Specific Access
For Wonders and Maravillas products, Curriculum Administrators can create and share District Planners. For more information, refer to the Wonders/Maravillas - District Planner Manager article.
For ALEKS and ALEKS Adventure, a district or school administrator can create Master Templates to set up multiple classes with the same ALEKS Course Product. For more information on the process, refer to the ALEKS - Master Template Resources to learn more.
Next Steps
- Watch the Back-to-School Administrator Orientation Video
- As you begin your school year, we recommend reviewing the Manage Products page to make sure you have enough licenses to meet your expected enrollment for the new school year. If you need to purchase additional licenses, contact your sales representative.
- Use Import Users/Rosters to add new students, teachers, and classes. Reminder, this feature should not be used by SSO districts to create new users that use a SSO portal or launch point.
Teacher Resources
Teachers can perform certain set-up tasks, such a creating classes and student accounts, and rostering students to new and existing classes. You may decide that certain set-up tasks, such as creating and rostering classes, will be handled by teachers instead of Organization Administrators. Listed below are some resources for teachers that walk them through setting up their classes for the 2025-26 school year.
- Getting Started for Teachers in Manual Rostering Districts
- Back-to-School Teacher Orientation Video
- Import Students/Rosters - Resources
Reminder for SSO districts, teachers and administrators should not manually create or use the import process to create student accounts. They should follow the proper procedures for the district for student accounts to be set up. Although, depending on your SSO setup, students may need to enter a class code the first time they SSO into the McGraw Hill platform. Refer to the How to Locate and Enter Codes for SSO and Manual Rostering Districts article to learn more.
Additional Help
Contact the K-12 Technical Support team via phone, email, or live chat. Find additional help documents as well on the Digital Technical Support self-service site.