Share or Remove Access to District Banks and Assessments

Add or remove sharing access with teachers and administrators to a district assessment bank or assessment.

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View the Spanish version of the demo.

You will need to be assigned the Curriculum Administrator role to have access to the assessment banks. If you do not yet have an existing account, or if you have an account but not the proper role, reach out to an Organization Administrator in your district. District Organization Administrators can create new accounts and add roles to existing accounts at the district and school levels. School Organization Administrators can only create accounts and add roles for teachers and administrators for the school(s) they are associated with.

To share a District Bank, you will first need to create a new District Bank. For steps on creating them, refer to the Create, Rename, or Delete District Banks article. You will not have the option to share McGraw Hill banks, as teachers already have access to them.

Article Content

Share School District Banks

Share Individual Custom Assessments

Adjust Teacher District Bank Access

Share School District Banks

Sharing assessment banks with teachers ensures teachers across the district give the same assessment to students, allowing administrator reports to generate successfully.

1. SSO or sign in at my.mheducation.com.
   
   If you have both teacher and administrator roles, you will land on your teacher profile.
   
   To access the administrator tools, click on the Profile button (A) and select Administrator (B) from the menu.
   
   
   
   
2. Click Assessments on the navigation menu.
   
   
3. Select the program from the Course drop-down.
   
   
   
   
4. Click the Share (boxed arrow) icon in the Action column.
   
   You also have the option of clicking on the Title of the custom District Bank (C) and clicking the Share button (D).
   
   
   
   
   
   
5. On the Share Settings pop-up, select the radio button next to Locked (Recommended) or Full Edit Access.
   
   - Locked (Recommended) – Teachers can only assign assessments and cannot edit them. We highly recommend using the Locked option to ensure that administrator reports are accurate across the schools and district.
   
   - Full Edit Access – Teachers can copy and edit assessments. Edited assessments will not roll up in admin reports, as the assessment will no longer be uniform.
   
   
6. Check the box next to the Schools you want to share the bank with.
   
   
7. Click the Apply button.
   
   
   
   If you have shared a District Bank, on the School District Banks tab, it will show the selected Shared Permissions, and the icon will show as Unshare in the Action column.
   
   

Share Individual Custom Assessments

Curriculum Administrators are now able to share assessments across accounts, enabling seamless collaboration prior to distributing them to teachers. In order for administrators to receive a copy of the assessment, they have to be assigned the Curriculum Administrator role. See the Manage Roles for an Existing User article for steps on adding and removing roles from a user.

Also note, this process is only available for customized assessments.

1. Click Assessments on the navigation menu.
   
   
2. Select the program from the Course drop-down.
   
   
   
   
3. On the School District Banks tab, click on the Title of the district bank.
   
   A. These steps can also be completed with any assessments under the Copies Received tab.
   
   
   
   
4. Click the Options menu icon in the Actions column.
   
   
5. Click Send a Copy from the menu.
   
   
   
   
6. Select the radio button for Teacher or Admin depending on who you want to send the assessment to.
   
   
7. Click on the user's name in the left-hand box.
   
   
8. Click the Add button.
   
   B. Use the search field to locate a specific user.
   
   C. To remove a user, click on their name in the right-hand box and click the Remove button.
   
   
9. Click the Submit button.
   
   
   
   D. Curriculum Administrators will be able to access the shared assessment in their Copies Received tab.
   
   
   
   E. If teachers were sent a single assessment, it will show in the Copies Received folder.
   
   

Adjust Teacher District Bank Access

You can stop sharing or change the settings of an assessment bank at any time. Completed assessments from the shared period will still appear in reports, but teachers will no longer be able to access the bank or assign its items to students.

1. Click on Assessments from the navigation menu.
   
   
2. Select the program from the Course drop-down.
   
   
   
   
3. On the School District Banks tab, click the Unshare button to the right of the bank.
   
   You also have the option of clicking on the Title of the custom District Bank (A) and clicking the Share button (B).
   
   
   
   
   
   
4. On the Share Settings pop-up, check or uncheck any schools you want to share or unshare the assessment bank with.
   
   C. You can also select different Instructor Permissions, if needed.
   
   
5. Click the Apply button.