Skip to main content

Import Students/Rosters - Create Classes Only

Follow step‑by‑step instructions to create new classes without adding students using Import Students/Rosters tools.

Tags

This article applies to Manual Rostering districts. Manual Rostering means that teachers manually redeem program content and roster their own classes.

 

SSO applies to districts that use an SSO portal, district website, or Learning Management System (LMS) to access McGraw Hill digital programs, and Direct Login means that teachers, students, and administrators log in at my.mheducation.com.

Not sure which Access Service your district uses? Click here to learn more about the four Access Services that we support.

This article walks teachers through creating new classes (without rostering students) via the bulk import process. Keep in mind, if you are a teacher creating classes for another teacher, you will need to either do so as an Organization Administrator from the Admin Tools or from that teacher's account. If you create the classes under your own account, you will be set as the primary teacher for those classes. 

For a full page view of the demo, click here.

For a Spanish version of the demo, click here.

Create New Classes

1. From your My Programs page, click on the Import Students/Rosters button.

2. Download the preferred file format for the Blank Template. If you do not have Excel, download the CSV version.

3. On the downloaded file, enter a Class ID, Class Name, Class Grade Level, Class Start Date, Class End Date, and the Master Code (columns J-O). The Class GUID will be created by the system automatically for new classes so leave this blank.  

The Master Code is provided by your Organization Administrator. You will need to add the Student Edition Master Code to the Master Code column for students to have access to their class.

Refer to Import Students/Rosters - Template Instructions for a detailed explanation of each field.

Every different class will need to have their own class ID.

Ex: ALEKS Adventure C1 has a different Class ID as ALEKS Adventure C2 even though they are using the same program. Due to them having a different class name, they will each need a different Class ID.

4. Once all your new classes have been added to the file, save the file somewhere easy to find on your device.

Upload Student Roster File

1. On the Import Students/Rosters page, click the Choose File button and select the completed copy of the template from your computer.

2. Click the Upload button.

The page will automatically navigate to the Upload History page. Depending on how large the file is, the time will vary on the upload process.

The Status of your import shows its current stage of processing:  

  • Queued means that the import will be processed as soon as possible but has not started yet.  

  • In Progress means that the import has started processing

To check the status of your import, click the Refresh button at the top-left.

Once the status changes to Completed, your file has finished processing. If you see Completed with Errors in the Status column, this means a portion of your file was unable to process some of the entered data.  

You can click the Actions icon to download the Uploaded File, Completed File, and Error File.

  • The Uploaded File is the exact file that you uploaded (minus account passwords if you included those on your original file). It's available so that you can access it later if needed. 
     

  • The Completed File is a summary of all student and class information that was processed successfully.  

    • Each account created via the import process now has a system-generated User GUID.   

    • If you left the username and password columns blank, the file contains the system-generated usernames along with a temporary password for each account. 

      • The temporary password will expire when it is initially used; the student will be required to set their own permanent custom password once they log in to their account.

      • If the student(s) don't access their account within 90 days of the temporary password being set, an administrator or teacher will need to manually reset their password.  

    • Share the username (and password, if applicable) on this file with your students so they can access their accounts. 
       

  • The Error File is a summary of the students and/or classes that did not process successfully. It shows the rows that triggered the error and the specific reason why these rows failed in the Error column on the far right.  

    • If the data was partially processed and a student and/or class was created, the Error file will include the relevant GUIDs for those student(s) and/or class(es).  

    • You can review the error message(s) and correct the information. Correct the issues described in the error message, save the updated file to your computer, and re-import it.

Top