Create Classes Using the Students/Rosters Import Process

Direct Login and Manual Rostering

Single Sign-On (SSO) and Manual Rostering

This article applies to Manual Rostering districts. Manual Rostering means that teachers redeem their own program content and roster their own classes.

Direct Login means that teachers, students, and administrators log in at my.mheducation.com.

Single Sign-On applies to districts that use an SSO portal, district website, or Learning Management System (LMS) to access McGraw Hill digital programs.

Not sure which Access Service your district uses? View the Access Service Descriptions article to learn more about the four Access Services that we support.

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This article walks teachers through creating new classes without rostering students using the bulk import process. 

Keep in mind, if you are a teacher creating classes for another teacher, you will need to either do so as an Organization Administrator from the administrator tools or from that teacher's account. If you create the classes under your own account, you will be set as the primary teacher for those classes. 

Article Contents

Create New Classes

Upload Student Roster File

Create New Classes

1. From your My Programs page, click on the Import Students/Rosters button.

Important! If you are connected to multiple schools, click on the Profile button at the top-right of your account and select the correct school from the Organization section of the menu.

2. Download the preferred file format for the Blank Template. If you do not have Excel, download the CSV version.

Note: This tool does not allow the use of Google Sheets.

3. On the downloaded file, enter a Class ID, Class Name, Class Grade Level, Class Start Date, Class End Date, and the Master Code (columns J-O).

The Class ID is specific to the Class Name you are creating and needs to be different from any other classes you have created.

Ex: ALEKS Adventure C1 has a different Class ID than ALEKS Adventure C2 even though they are using the same program. Due to them having a different class name, they will each need a different Class ID.

The Master Code is provided by your Organization Administrator.

The Class GUID will be created by the system automatically for new classes, so leave this blank.  

Refer to Students/Rosters Import Process Template Instructions for a detailed explanation of each field.

4. Save the file somewhere easy to find on your device.

Upload Student Roster File

1. On the Import Students/Rosters page, click the Choose File button and select the completed copy of the template from your computer.

2. Click the Upload button.

The page will automatically navigate to the Upload History page. Depending on how large the file is, the time will vary on the upload process.

The Status of your import shows its current stage of processing:  

• Queued means that the import will be processed as soon as possible but has not started yet.

• In Progress means that the import has started processing.

• Completed means the file was uploaded with all entered data.

• Completed with Errors means that some data was unable to be uploaded.

To check the status of your import, click the Refresh button at the top left.

Click Options in the Actions column to Download Original File, Completed File, or the Error File.

• The Uploaded File is the exact file that you uploaded (minus account passwords if you included those on your original file). It's available so that you can access it later if needed.

• The Completed File is a summary of all student and class information that was processed successfully.
  • Each account created via the import process now has a system-generated User GUID.
  • If you left the username and password columns blank, the file contains the system-generated usernames along with a temporary password for each account.
    • The temporary password will expire when it is initially used; the student will be required to set their own permanent custom password once they log in to their account
    • If the student(s) don't access their account within 90 days of the temporary password being set, an administrator or teacher will need to manually reset their password.
  • Share the username (and password, if applicable) on this file with your students so they can access their accounts.

• The Error File is a summary of the students and/or classes that did not process successfully. It shows the rows that triggered the error and the specific reason why these rows failed in the Error column on the far right.
  • If the data was partially processed and a student and/or class was created, the Error file will include the relevant GUIDs for those student(s) and/or class(es).
  • You can review the error message(s) and correct the information. Correct the issues described in the error message, save the updated file to your computer, and re-import it.
    • You do not need to remove the Error column from the file to re-import it.
    • Refer to the Students/Rosters Import Errors and Resolution Steps document for details on each error received and how to resolve them.