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Move Students Between Schools for Manual Rostering Districts

Learn how to move students between schools while maintaining access and enrollment records.

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This article applies to Manual Rostering districts. Manual Rostering means that teachers manually redeem program content and roster their own classes.
 
SSO applies to districts that use an SSO portal, district website, or Learning Management System (LMS) to access McGraw Hill digital programs, and Direct Login means that teachers, students, and administrators log in at my.mheducation.com. 
 
Not sure which Access Service your district uses? Click here to learn more about the four Access Services that we support.
 

To move students from one school to another, the Organization Administrator must be affiliated with both the student's current school and the destination school, or be a district-level administrator with access to all schools. 

Note: This process will only add the students to the destination school and will not remove them from their current school. In order to remove them from their current school, one option would be to go into Manage Users, and under the Students tab, edit the student profile. You can then uncheck the box for the school they no longer need access to.

Another option would be to fill out the McGraw Hill Clean-Up Request form, and under Option 1: Student Account Management, choose Change Students School Affiliation. In the notes, indicate which school the students will need to be removed from. Our K-12 Technical Support team will send instructions on how to complete this process without sharing student PII (personally identifiable information).

 

How to move students between schools:
 

1. Access your Organization Administrator account at my.mheducation.com. If you have a teacher role, you’ll need to switch to your Administrator role to access your Admin Tools.

2. Select an Organization from the Profile drop-down menu on the top-right navigation bar.

  • School Administrators: If your administrator account is connected to multiple schools, be sure to select the student’s current school.
  • District Administrators: In the drop-down, select the district organization.


 

3. Select Import Users/Rosters from the left navigation menu.
 


 

  • District Administrators: Select the correct school from the drop-down menu.



 

4. Under Export Teachers & Students, select the file type you would like to export: CSV or XLSX.
 


5. Open the export file and remove all rows except for the student(s) who are moving to the new school. 

  • Example: Remove all rows except those students in Grade 8 who will be moving to the high school next year.

6. Save the updated file to your computer.

7. Select the destination school from the Select School drop-down on the Import Users/Rosters page.
 

8. Under Upload File, click Choose File and select the updated file you saved.

9. Click Upload.
 
 

Depending on how large the file is, it may take a bit of time for it to process in the system.

 
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